SCCV: Mt Philo Hillclimb Info and Organization (2014)

Hillclimbs for NEHA (SCCV, SCCNH, KSCC)
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Rabbit Farmer
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SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by Rabbit Farmer » Mon Sep 01, 2014 11:42 pm

New England Hillclimb Association (NEHA)
http://www.hillclimb.org

The Sports Car Club of Vermont (http://www.SCCV.org) and Larson's Auto are pleased to present the Mt. Philo hillclimb in Charlotte, Vermont on October 17-18-19, 2014

Registration is online: http://www.motorsportreg.com/events/mt- ... ont-001294

Event information and the link to online registration is HERE. You do not need to complete the paper version of the entry form unless you are unable to register online via MotorsportsReg. (we will have driver waivers at the event). Make sure to read all the details in the entry/info packet.

A typical Philo event is to have a lot as we are able to run a continuous loop up and down the hill. Since an event can only be successful because of the hard work and dedication of our volunteers, please bring friends, family, signification others, enemies, etc. to help staff this fun event.

Lunches are included in the entry fee and is free to workers.

Photos: http://vermontracing.com/1/index.php?/category/38
Video: http://www.youtube.com/watch?v=qyerDvRpKbI

We will try to put together another Saturday night tour... Perhaps at Vermont Sports Car. We will see.

Questions should be directed to Steve (SCCVermont@aol.com) or Nick (njwheelock@gmail.com) or Chris (bongocat@myfairpoint.net) or Julie (julesvernjones@aol.com)
(or is that Larry, Moe, and Curly?)

Registrar: Erik (erik@mrvre.com) and Seth
Worker Coordinator: Vanessa (Cloudmail31@gmail.com)

Camping (weekend min.)/Rate for the weekend...
Leanto: $50
Oak: Steve & Chris
Cedar: Don & Jeff
Pine: Erik

RV Spots in Parking Lot: $40
1. Kevin Gale
2. Sherman & Michele
3.
4. Clark Hinchman
5. Ryan Hayward
6. Mike & Vanessa
7. Paul & Amanda
8.
9.
10.

Campsites: $40
1. Joao Ferreira
2. Jason
3. Walter Clark
4. Seth A.
5. There is no #5
6. Jesse
7. Paul M
8. Mike V.

Campsite information: http://www.vtstateparks.com/pdfs/philo.pdf

ORGANIZATION

THINGS TO
  1. Setup online registration (Done)
  2. Post in forums and Facebook (Done)
  3. Insurance (Done)
  4. Special Use Permit (SUP) (Done)
  5. Copies of SUP State waiver for each driver to sign Done
  6. Medical binders (Don Taylor)(Done)
  7. Wrecker/Tech (Don Taylor) (Done)
  8. Speedway (Don Taylor) (Done)
  9. Security for the bottom of the hill from 7AM to whenever (Steve) Done Remind 10/14/2014; Done!)
  10. Registration supplies: Arm bands, pens, entries, waivers, cash box, SUP waiver, other paperwork, etc. (Erik)(Done)
  11. Dash Plaques (Done)
  12. Place Plaques (i.e. 1st, 2nd, 3rd) (Steve to contact Sherman/Michele to bring to Philo) (Done)
  13. One way signs for hill (Done)
  14. Clean out trailer and load Philo specific equipment (ladder/bolts, wire, signs, kitty litter, brooms, flags, etc.)(Done)
  15. Port-o-let P&P Septic 658-6243 Arrive by 2pm on Friday/remove Monday AM. 1 unit at the bottom of the hill. (Done)
  16. Ten Signs for trails (Done)
  17. VTSC or tour (Seth working on this) (Done)
  18. Signs for local stores (Mobil, Grant's family store, and the Charlotte & Ferrisburg USPS)(Done)
  19. Steve and Chris to go to Philo to meet with Ranger and drop off two posters and get combo(Done)
  20. Local newspapers (Submit to Charlotte News, Addison Independent, Burlington Free Press) (Seth A.)(Done)
  21. Phones/Radios (Walter bringing to Philo) (Done)
  22. KSCC equipment (Done)
  23. Food (Done)
  24. Verify Timing w/ Kevin Gale (Kevin bringing equip) (Done)
  25. Verify Control Person: Who gets the short straw this year? (Chris/Steve)
  26. Checkbook at event to pay NEHA ($1.50 per entry) and KSCC (equip fee $4/$240 cap) (Nick)
  27. Check PO box for Speedway bill, P&P bill, etc. (and perhaps pay PO Box bill) after the event.(Done)
  28. Request Philo 2015 event from the state immediately after Philo! (Done)
  29. Return KSCC equipment on Monday(Done)
Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by Serrilion » Tue Sep 02, 2014 3:43 pm

As I told chris awhile back ill help as I will be in VT. I'll put in my calender for ya guys
yea so a guy told me, "I bet I get laid twice as much as you," so I said, "Two times zero is still equal to zero," totally awesome.

#813 Ryan Fitz

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by ryed » Sat Sep 06, 2014 8:40 pm

Seth and Erik will handle registration
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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by Rabbit Farmer » Tue Sep 16, 2014 6:52 am

Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by Rabbit Farmer » Tue Sep 16, 2014 7:02 am

Kevin Boczar will be the leave blower on Friday and Saturday.....
Steve #702
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It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by Rabbit Farmer » Tue Sep 16, 2014 8:06 am

Changing things up this year... instead of a tour to RPM (aka Ferrari Barn), Seth was able to put together a tour of Vermont SportsCar (http://vtcar.com/) on Saturday night.

Time to be determined as we get closer to the event.
Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by Polkadot » Tue Sep 16, 2014 12:37 pm

We need workers! This year, the first 100 people to sign up to volunteer will get their own one of a kind dash plaque. Please sign up before October 6: http://bit.ly/1wA8cJ6
-DRIVE IT LIKE YOU DON'T WANT A TICKET!!
--Jones--Try and keep up with us!!

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by ryed » Tue Sep 16, 2014 1:39 pm

Rabbit Farmer wrote:Kevin Boczar will be the leave blower on Friday and Saturday.....
I have secured the same leaf blower I brought last year. We just need someone with a better back than me to operate it...
1991 Alpine White GTI VRT "Polar Express"
2012 Ford F150 Ecoboost "Tullibee"
2017 VW Alltrack "Betty White"
"Never run out of real estate, traction and ideas at the same time" - Unknown

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by Rabbit Farmer » Fri Sep 19, 2014 2:03 pm

First post has been updated....

Also, as I mentioned at the last meeting, we need people to sign up for specific "team lead"/"boss" positions to ensure that everything is delegated.

So, express your interest here and we will get with you to ensure that you understand all the specifics prior to the hillclimb so that you are prepared.

Signs
Tasks:
(1) Reverse traffic on the hill
(2) Hiking Signs
(3) Tape and signs at the bottom of the hill
(4) Information sign on the gate

Hill Clearing
Tasks:
(1) Two people on leaf blowers Friday
(2) Two people on leaf blowers Saturday and Sunday if needed (just in the morning); Kevin B. volunteered to help

Wire
Tasks:
(1) Wire up Friday
(2) Wire down on Sunday
Note: Bring ladder to CP5 on way down the hill when setting up the wire and get it on Sunday when picking it up.

Corner Signs
Tasks:
(1) All signs on the hill (corner and checkpoint signs) / Friday
(2) Take down all signs on Sunday
Note: Dennis R. is bringing a measuring wheel on Friday to help this person know exactly where are the signs should be located.
Here are the distances: viewtopic.php?f=26&t=4046
Make sure to mark out where the ladder goes for the Equipment people to setup in the correct location.

Equipment
(1) Friday: Put out canopies, brooms, flags, speedy dry, etc. (not the fire ext!)
(2) Setup the ladder at CP5 (Sign people will mark where ladder goes)
(3) Sunday after event: Pick up all equipment and bring to top of the hill; breakdown ladder (bring to top if able, otherwise leave for wire people)
Note: Put out the fire ext Sat morning and Sun morning; pick them up at the end of each day. We do not want people to play with them at night.

Radios and starting light
(1) Friday: Test all the radios and checkpoint connections
(2) Saturday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(3) Saturday night: Pick up all radios and light
(4) Sunday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(5) Pick up all radios and starting light

Food
Tasks:
(1) Prepare and cook (gas grills) for lunches on both days

Bottom of the hill organization
(1) Friday: Tell P&P where to place port-o-let
(2) Friday: Setup cones at end of parking lot to ensure no one parks past them (this allows the cars to turn around at the end of the lot during the event)
(3) Friday: Make sure trailers are organized in lot as drivers arrive (and not parked on the grass)
(4) Friday: Controlling where hikers/walkers park. Put cones at end of park entrance to communicate that the hill is semi-closed.
(5) Friday: Someone at the gate to ensure that only authorized people drive up the hill. Tell walkers/hikers about the event so they are aware of the park being closed Sat/Sun.
(6) Saturday and Sunday morning: Man the gate until the event is underway (Security should be there at 7:30)
(7) Sunday: Pick up the cones
Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by vtraddo » Sun Sep 21, 2014 5:12 pm

I will be there Friday too help! Weather it's the wire or too put out stuff at check point's.

Joe

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