SCCV: Mt Philo Hillclimb Info and Organization (2014)

Hillclimbs for NEHA (SCCV, SCCNH, KSCC)
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SevenhundredS
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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by SevenhundredS » Sat Oct 04, 2014 1:28 pm

Can't wait to climb Philo. Who do I contact for a camp site? tenting
And is this the one where we leave the trailer at the bottom but the car at the top with a ground cloth?
Mike '62 BMW 700

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ryed
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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by ryed » Sat Oct 04, 2014 1:52 pm

SevenhundredS wrote:Can't wait to climb Philo. Who do I contact for a camp site? tenting
And is this the one where we leave the trailer at the bottom but the car at the top with a ground cloth?
Hi Mike, i just emailed you. Contact Steve Jones regarding a camp site. Yes trailers at bottom, car at top with tarp underneath. Also, this year the ranger will be enforcing the 2 vehicles at each campsite rule.
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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by Rabbit Farmer » Thu Oct 09, 2014 6:26 am

If you haven't done so already, make sure to register for Philo now as we need the numbers to determine the amount of food that we need to purchase.

Thanks
Steve :3gears:
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Re: SCCV: Mt Philo Hillclimb Info and Organizaiton (2014)

Post by Rabbit Farmer » Thu Oct 09, 2014 6:42 am

We need some "expressing" of interest here. :3gears:
Rabbit Farmer wrote:First post has been updated....

Also, as I mentioned at the last meeting, we need people to sign up for specific "team lead"/"boss" positions to ensure that everything is delegated.

So, express your interest here and we will get with you to ensure that you understand all the specifics prior to the hillclimb so that you are prepared.

Signs
Tasks:
(1) Reverse traffic on the hill
(2) Hiking Signs
(3) Tape and signs at the bottom of the hill
(4) Information sign on the gate

Hill Clearing
Tasks:
(1) Two people on leaf blowers Friday
(2) Two people on leaf blowers Saturday and Sunday if needed (just in the morning); Kevin B. volunteered to help

Wire
Tasks:
(1) Wire up Friday
(2) Wire down on Sunday
Note: Bring ladder to CP5 on way down the hill when setting up the wire and get it on Sunday when picking it up.

Corner Signs
Tasks:
(1) All signs on the hill (corner and checkpoint signs) / Friday
(2) Take down all signs on Sunday
Note: Dennis R. is bringing a measuring wheel on Friday to help this person know exactly where are the signs should be located.
Here are the distances: viewtopic.php?f=26&t=4046
Make sure to mark out where the ladder goes for the Equipment people to setup in the correct location.

Equipment
(1) Friday: Put out canopies, brooms, flags, speedy dry, etc. (not the fire ext!)
(2) Setup the ladder at CP5 (Sign people will mark where ladder goes)
(3) Sunday after event: Pick up all equipment and bring to top of the hill; breakdown ladder (bring to top if able, otherwise leave for wire people)
Note: Put out the fire ext Sat morning and Sun morning; pick them up at the end of each day. We do not want people to play with them at night.

Radios and starting light
(1) Friday: Test all the radios and checkpoint connections
(2) Saturday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(3) Saturday night: Pick up all radios and light
(4) Sunday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(5) Pick up all radios and starting light

Food
Tasks:
(1) Prepare and cook (gas grills) for lunches on both days

Bottom of the hill organization
(1) Friday: Tell P&P where to place port-o-let
(2) Friday: Setup cones at end of parking lot to ensure no one parks past them (this allows the cars to turn around at the end of the lot during the event)
(3) Friday: Make sure trailers are organized in lot as drivers arrive (and not parked on the grass)
(4) Friday: Controlling where hikers/walkers park. Put cones at end of park entrance to communicate that the hill is semi-closed.
(5) Friday: Someone at the gate to ensure that only authorized people drive up the hill. Tell walkers/hikers about the event so they are aware of the park being closed Sat/Sun.
(6) Saturday and Sunday morning: Man the gate until the event is underway (Security should be there at 7:30)
(7) Sunday: Pick up the cones
Steve #702
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It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by Larson » Thu Oct 09, 2014 7:36 am

I'll help with setting up the hill on Friday.

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by Polkadot » Wed Oct 15, 2014 2:24 pm

We really NEED volunteers for Mt. Philo!!!!!! Otherwise we will have to have drivers work. Please bring your friends and volunteer to work! Please sign up: http://bit.ly/1wA8cJ6
-DRIVE IT LIKE YOU DON'T WANT A TICKET!!
--Jones--Try and keep up with us!!

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by Rabbit Farmer » Wed Oct 15, 2014 9:40 pm

Updated the "to do list" on the first post.

As Julie stated, we need workers. We also need drivers.

On the fence about driving? Do it! Online registration is no longer available. Register at the hill (do not mail in your entry)
Steve #702
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It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by ryed » Thu Oct 16, 2014 11:08 am

Regarding To-Do item 10: I don't have the arm-bands or cash box. Will these be coming with the trailer? And are there clipboards in the trailer for the various waivers?
1991 Alpine White GTI VRT "Polar Express"
2012 Ford F150 Ecoboost "Tullibee"
2017 VW Alltrack "Betty White"
"Never run out of real estate, traction and ideas at the same time" - Unknown

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by Rabbit Farmer » Thu Oct 16, 2014 2:22 pm

Wrist bands are in the trailer. Clips boards should still be in there. Chris can verify.
Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2014)

Post by BugEyeRex » Thu Oct 16, 2014 3:54 pm

Rabbit Farmer wrote:Wrist bands are in the trailer. Clips boards should still be in there. Chris can verify.
both are in my house. Tonight I will put them in the trailer.
Chris SCCV #169

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