SCCV: Mt Philo Hillclimb Info and Organization (2015)

Hillclimbs for NEHA (SCCV, SCCNH, KSCC)
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Rabbit Farmer
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SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by Rabbit Farmer » Mon Sep 21, 2015 11:43 pm

Image

New England Hillclimb Association (NEHA)
http://www.hillclimb.org

The Sports Car Club of Vermont (http://www.SCCV.org) and Kale's Custom are pleased to present the Mt. Philo hillclimb in Charlotte, Vermont on October 16-17-18, 2015

Registration/payment should be mailed this year; no online registration.

Event information and entry form are HERE.

A typical Philo event is to have a lot as we are able to run a continuous loop up and down the hill. Since an event can only be successful because of the hard work and dedication of our volunteers, please bring friends, family, signification others, enemies, etc. to help staff this fun event.

Lunches are included in the entry fee and is free to workers.

Photos: http://vermontracing.com/1/index.php?/category/38
Video: http://www.youtube.com/watch?v=qyerDvRpKbI

Questions should be directed to Steve (SCCVermont@aol.com) or Chris (bongocat@myfairpoint.net) or Julie (julesvernjones@aol.com)

Registrar: Erik (erik@mrvre.com)
Pre-Event Worker Coordinator (contact prior to event): Julie (julesvernjones@aol.com)
At Event Worker Coordinator: Vanessa (Cloudmail31@gmail.com)

Camping (weekend min.)/Rate for the weekend...
Leanto: $50
Oak: Steve & Chris
Cedar: Don & Jeff
Pine: Erik

RV Spots in Parking Lot: $40
1. Kevin Gale
2. Brian Dennis
3. Sherman and Michele
4. Kevin Dennis
5. Mike Ruggiero
6. Super Chicken Nugget
7.
8.
9.
10.

Campsites: $40
1. Bill Hudson
2. Doug Hardy
3. Walter Clark
4. John Stevens
5. There is no #5!
6. "wickedperformance" aka Tom
7. Paul M.
8. Seth Achilles
Top 1. Adam Gleason
Top 2. Jesse O'Hammock site #1
Top 3. Jesse O'Hammock site #2

Campsite information: http://www.vtstateparks.com/pdfs/philo.pdf

ORGANIZATION

THINGS TO
  1. Setup online registration
  2. [b]No Online Registration this year[/b]
  3. Post in forums and Facebook (Done)
  4. Insurance (Done. ER)
  5. Special Use Permit (SUP) (Done)
  6. Copies of SUP State waiver for each driver to sign(Done)
  7. Medical binders (Don Taylor)(Done)
  8. Wrecker/Tech (Don Taylor) (Done)
  9. Speedway (Don Taylor) (Done)
  10. Security for the bottom of the hill from 7AM to whenever (Steve) Remind 10/13/2015) (Done)
  11. Registration supplies: Arm bands, pens, entries, waivers, cash box, SUP waiver, other paperwork, etc. (Erik)
  12. Dash Plaques Designed and submitted.... not in hand yet.. pick up Friday
  13. Place Plaques (i.e. 1st, 2nd, 3rd) (Steve to contact Sherman/Michele to bring to Philo)Done
  14. One way signs for hill (Done)
  15. Clean out trailer and load Philo specific equipment (ladder/bolts, wire, signs, kitty litter, brooms, flags, etc.)
  16. Port-o-let P&P Septic 658-6243 Arrive by 2pm on Friday/remove Monday AM. 1 unit at the bottom of the hill. (Done)
  17. Ten Signs for trails (Done)
  18. Tour this year? Tour at VTSC - Done
  19. Signs for local stores (Mobil, Grant's family store, and the Charlotte & Ferrisburg USPS) (Done)
  20. Steve and Chris to go to Philo to meet with Ranger and drop off two posters and get combo (Done)
  21. Local newspapers (Submit to Charlotte News, Addison Independent, Burlington Free Press) (Steve) (Done)
  22. Phones/Radios (Walter bringing to Philo)(Done)
  23. Other Communication Equip and starting light (Paul M. bringing to Philo)(Done)
  24. KSCC equipment (Done)
  25. Food (Robin - Done)
  26. Verify Timing w/ Kevin Gale (Kevin bringing equip)(Done)
  27. Verify Control Person: Who gets the short straw this year? (Chris/Steve)
  28. Checkbook at event to pay NEHA ($1.50 per entry) and KSCC (equip fee $4/$240 cap) (Erik)
  29. Check PO box for Speedway bill, P&P bill, etc. (and perhaps pay PO Box bill) after the event.
  30. Request Philo 2016 event from the state immediately after Philo!(Done)
  31. Return KSCC equipment on Monday(Done)
Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by sachilles » Thu Sep 24, 2015 12:42 pm

I would like campsite 8 if still available.
Sachilles
02 Subaru impreza sedan made from spare parts (Scrappy)
05 Subaru Legacy GT (Rosie)
02 Subaru impreza Wagon (Mr. the King)
96 Chevy Conversion van (Vango)

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by Rabbit Farmer » Fri Sep 25, 2015 9:16 am

sachilles wrote:I would like campsite 8 if still available.
You got it.
Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by sachilles » Mon Sep 28, 2015 11:17 am

Gracias
Sachilles
02 Subaru impreza sedan made from spare parts (Scrappy)
05 Subaru Legacy GT (Rosie)
02 Subaru impreza Wagon (Mr. the King)
96 Chevy Conversion van (Vango)

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by BugEyeRex » Mon Oct 05, 2015 8:41 pm

Hello Hillclimbers! We have a sponsor for this year's Mt Philo Hillclimb....Kale's Custom!! Joey Kale is offering to each paid competitor, 10% off fabrication labor up to $300 off! He is also offering a discount of $250 off of a log bookable cage to the fastest non caged competitor that does not break out on race day. Both offers can be combined! And yes Joey will be there!
Chris SCCV #169

93 Blue Impreza Wrx conversion (toy)
02 Blue WRX Wagon (toy)
98 Green Civic 4dr (basic transport)
08 Red GTI 4dr (toy when given permission from the boss)

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by BugEyeRex » Thu Oct 08, 2015 4:45 pm

The Saturday night Mt Philo hillclimb tour will be at Vermont Sports Car! All drivers and workers are welcome to attend. We will announce more details about time and directions closer to the event!
Chris SCCV #169

93 Blue Impreza Wrx conversion (toy)
02 Blue WRX Wagon (toy)
98 Green Civic 4dr (basic transport)
08 Red GTI 4dr (toy when given permission from the boss)

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by Rabbit Farmer » Thu Oct 08, 2015 9:23 pm

We need people to sign up for specific "team lead"/"boss" positions to ensure that everything is delegated.

So, express your interest here and we will get with you to ensure that you understand all the specifics prior to the hillclimb so that you are prepared.

Signs
Tasks:
(1) Reverse traffic on the hill
(2) Hiking Signs
(3) Tape and signs at the bottom of the hill
(4) Information sign on the gate

Hill Clearing
Tasks:
(1) Two people on leaf blowers Friday
(2) Two people on leaf blowers Saturday and Sunday if needed (just in the morning); Kevin B. volunteered to help

Wire
Tasks:
(1) Wire up Friday
(2) Wire down on Sunday
Note: Bring ladder to CP5 on way down the hill when setting up the wire and get it on Sunday when picking it up.

Corner Signs
Tasks:
(1) All signs on the hill (corner and checkpoint signs) / Friday <--- we need to purchase measuring wheel 2015
(2) Take down all signs on Sunday
Here are the distances: viewtopic.php?f=26&t=4046
Make sure to mark out where the ladder goes for the Equipment people to setup in the correct location.

Equipment
(1) Friday: Put out canopies, brooms, flags, speedy dry, etc. (not the fire ext!)
(2) Setup the ladder at CP5 (Sign people will mark where ladder goes)
(3) Sunday after event: Pick up all equipment and bring to top of the hill; breakdown ladder (bring to top if able, otherwise leave for wire people)
Note: Put out the fire ext Sat morning and Sun morning; pick them up at the end of each day. We do not want people to play with them at night.

Radios and starting light
(1) Friday: Test all the radios and checkpoint connections
(2) Saturday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(3) Saturday night: Pick up all radios and light
(4) Sunday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(5) Pick up all radios and starting light

Food
Tasks:
(1) Prepare and cook (gas grills) for lunches on both days

Bottom of the hill organization
(1) Friday: Tell P&P where to place port-o-let
(2) Friday: Setup cones at end of parking lot to ensure no one parks past them (this allows the cars to turn around at the end of the lot during the event)
(3) Friday: Make sure trailers are organized in lot as drivers arrive (and not parked on the grass)
(4) Friday: Controlling where hikers/walkers park. Put cones at end of park entrance to communicate that the hill is semi-closed.
(5) Friday: Someone at the gate to ensure that only authorized people drive up the hill. Tell walkers/hikers about the event so they are aware of the park being closed Sat/Sun.
(6) Saturday and Sunday morning: Man the gate until the event is underway (Security should be there at 7:30)
(7) Sunday: Pick up the cones
Steve #702
Go Fast VW & Audi parts at FastAddiction.com
It takes hundreds of nuts to hold a car together, but it takes only one of them to scatter it all over the highway. - Evan Esar

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by BugEyeRex » Sat Oct 10, 2015 9:06 pm

Updated list with equipment needed and people power:

Signs
Tasks:
(1) Reverse traffic on the hill
(2) Hiking Signs
(3) Tape and signs at the bottom of the hill
(4) Information sign on the gate
Equipment: 1 person min.
(a) Caution tape
(b) Hammer
(c) Stakes
(d) Staple gun with staples
(e) Direction signs, event in progress signs, information sign

Hill Clearing
Tasks:
(1) Two people on leaf blowers Friday
(2) Two people on leaf blowers Saturday and Sunday if needed (just in the morning); Kevin B. volunteered to help
Equipment: 2 people min.
(a) Leaf blowers
(b) Fuel

Wire
Tasks:
(1) Wire up Friday
(2) Wire down on Sunday
Note: Bring ladder to CP5 on way down the hill when setting up the wire and get it on Sunday when picking it up.
Equipment: 3 people min.
(a) Truck
(b) Wire
(c) Ladder, rope, and bolts for ladder
(d) Wire protector

Corner Signs
Tasks:
(1) All signs on the hill (corner and checkpoint signs) / Friday <--- we need to purchase measuring wheel 2015
(2) Take down all signs on Sunday
Here are the distances: viewtopic.php?f=26&t=4046
Make sure to mark out where the ladder goes for the Equipment people to setup in the correct location.
Equipment: 2 people min
(a) Corner and checkpoint signs
(b) Stakes
(c) Measuring wheel and distance sheet
(d) Hammer
(e) Twist ties

Equipment
(1) Friday: Put out canopies, brooms, flags, speedy dry, etc. (not the fire ext!)
(2) Setup the ladder at CP5 (Sign people will mark where ladder goes)
(3) Sunday after event: Pick up all equipment and bring to top of the hill; breakdown ladder (bring to top if able, otherwise leave for wire people)
Note: Put out the fire ext Sat morning and Sun morning; pick them up at the end of each day. We do not want people to play with them at night.
Equipment: 1 person min.
(a) Truck
(b) Brooms
(c) Flags
(d) Speedy dry
(e) Canopies

Radios and starting light
(1) Friday: Test all the radios and checkpoint connections
(2) Saturday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(3) Saturday night: Pick up all radios and light
(4) Sunday: Make sure radios are at checkpoints in the morning and tested / setup starting light
(5) Pick up all radios and starting light
Equipment: 2 people min. One to drop off equipment, one to test radios
(a) Radio boxes
(b) Drops
(c) Start light equipment
(d) Finish equipment
(e) Fire ext

Food
Tasks:
(1) Prepare and cook (gas grills) for lunches on both days

Bottom of the hill organization
(1) Friday: Tell P&P where to place port-o-let
(2) Friday: Setup cones at end of parking lot to ensure no one parks past them (this allows the cars to turn around at the end of the lot during the event)
(3) Friday: Make sure trailers are organized in lot as drivers arrive (and not parked on the grass)
(4) Friday: Controlling where hikers/walkers park. Put cones at end of park entrance to communicate that the hill is semi-closed.
(5) Friday: Someone at the gate to ensure that only authorized people drive up the hill. Tell walkers/hikers about the event so they are aware of the park being closed Sat/Sun.
(6) Saturday and Sunday morning: Man the gate until the event is underway (Security should be there at 7:30)
(7) Sunday: Pick up the cones
Chris SCCV #169

93 Blue Impreza Wrx conversion (toy)
02 Blue WRX Wagon (toy)
98 Green Civic 4dr (basic transport)
08 Red GTI 4dr (toy when given permission from the boss)

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by pdudley42 » Sun Oct 11, 2015 9:46 am

What time do you guys start showing up on Friday?
I'll have the whole day free and will help wherever needed (leaf blowers, equipment, "Trump" signs to keep hikers bikers & hippies away).
Paul Dudley #42

There are no accidents; only collisions.

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Re: SCCV: Mt Philo Hillclimb Info and Organization (2015)

Post by BugEyeRex » Sun Oct 11, 2015 10:04 am

We can't be on the hill until noon. We can be at the bottom lot earlier so you can unload and park the race car and trailer. We usually try to hit the ground running at noon. So maybe 11ish. I plan on being ready at 11.
Chris SCCV #169

93 Blue Impreza Wrx conversion (toy)
02 Blue WRX Wagon (toy)
98 Green Civic 4dr (basic transport)
08 Red GTI 4dr (toy when given permission from the boss)

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