2017 SCCV Meetings (agenda, attendance, meeting notes)

General information about the club (not to be confused with discussions forum)!
User avatar
MX5VT
SCCV Secretary
SCCV Secretary
Posts: 82
Joined: Wed Jul 17, 2013 8:57 pm

Re: 2017 SCCV Meetings (agenda, attendance, meeting notes)

Post by MX5VT » Thu Jul 20, 2017 6:48 pm

SCCV meeting notes 7/18:

Attendance: Tim Fournier, Orianna Pecor, Britney Palermo, Jeremy Haas

Thunder Road as possible future venue
– to be continued (Paul out of town and main contact). Club is optimistic of future use. Proposed future event dates either 8/19 or 8/20, or some time in September, pending availability by venue.

Paperless Registration/Tech test
– club would like to entertain idea of running paperless in setup. This will require learning how to export registrations from MSR to AxWare. This would be ideal with a tablet setup for tech and possibly reg as well. (completed using surveys on tablet for tech) Britney will research wifi solutions/external hotspot

Canaan – Events next year to be determined (Jeremy to take point on this; contact is David DelGenio) inc. cost of 1-2 day events and availability.

Insurance - Official guidelines for events have been received from insurance company, to be reviewed at future gatherings.

Autocross - Double event autocross (different morning and afternoon courses) tentatively planned for last autocross date. To be announced. Further course worker education required at next events inc. spacial awareness with on-track vehicles.

Philo - Past notes indicate the payment for Mt. Philo Hillclimb should be due this month.

Trailers - Club needs to determine ownership of trailers/who registered to


Old meeting topics to readdress:


Club needs to begin planning for next year's potential rule changes
Create write-up on how to set up events for the future
Clarify board roles and expectations (club bylaws)
Event cost changes w/ “season pass” options and/or MSR incentives
Tim Fournier #612 - Black '97 Miata

User avatar
MX5VT
SCCV Secretary
SCCV Secretary
Posts: 82
Joined: Wed Jul 17, 2013 8:57 pm

Re: 2017 SCCV Meetings (agenda, attendance, meeting notes)

Post by MX5VT » Sun Sep 03, 2017 10:46 pm

SCCV meeting notes 8/15:

Attendance: Tim Fournier, Chris Rielly, Erik Reisner, Jeremy Haas, Brittney Palermo, Paul Dudley, Orianna Pecor, Ricky Gratton, Sarah Humburg

Autocross Lines: With higher attendance events, run group lines need to be away from live track (ie not backed up to the point of being exposed to running cars). May need to implement double stacked lines or redirect the route of the run group line if long enough.

Traffic Control changes: [Ideas stage; no current implementation] Traffic control to communicate off courses to drivers as they come off track with a whiteboard or similar instrument. Club can print OC sheets for traffic control to notify cars. Timing will be responsible for communicating OCs to traffic control.

Event flow: Run shorter mornings (5 runs) and reassess afternoon runs depending on time.

Thunder Road: – draft tentative contract for owner. Plan for rollbar rule for TR. Trailer storage? Need to plan for trailer movement to TR- either Jeremy's father, Tim's father, or Orianna may be able to arrange transport. Double points event for TR.

Meetings: Alternative meeting location in Waterbury instead of Localfolk Smokehouse

Misc: Wireless hotspot options researched – Orianna to review
Tim Fournier #612 - Black '97 Miata

User avatar
MX5VT
SCCV Secretary
SCCV Secretary
Posts: 82
Joined: Wed Jul 17, 2013 8:57 pm

Re: 2017 SCCV Meetings (agenda, attendance, meeting notes)

Post by MX5VT » Thu Sep 28, 2017 8:42 pm

SCCV meeting notes 9/19:

Attendance: Tim Fournier, Orianna Pecor, Paul Dudley, Adam Tronsen, George Rooney, Chris Reilly, Steve Jones, Ricky Gratton, Sarah Humburg, Jeremy Haas, Simon Kribstock

Thunder Road:
Registration @ gate. Assign work group and run group while registering, give bracelets.
Trailer -Jonathon to transport to and from event.
Need minimum of 3 on tech – George, Simon, Tim
Jeremy and Paul track design
Paul to direct questions to Chris for any needs/clarifications with TR
Clean up after event!

Series Rules:
Changes in points calculations to be considered for next year:
“King of the Cones” - Points based off of raw placement at each event, averaged over the Summer Season, to be awarded to the consistently highest placing driver. (current points weighted toward class positioning and not raw placements)

Eliminate track/other events (SLMP, Philo or other non-autocross events) from Summer Series (thereby making Summer Series an “autocross only” points series. Tracks and hillclimbs will continue to factor in to yearly points. No current ideas/needs to change Winter Series.

Implement a “drop lowest event” rule to allow some cushion in points competitiveness

Philo:
Check large trailer for anything needed for Hillclimb from autocross trailer

DRM:
“Regroup in March” with management to discuss availability of Diamond Run Mall for next year as a venue
Tim Fournier #612 - Black '97 Miata

User avatar
MX5VT
SCCV Secretary
SCCV Secretary
Posts: 82
Joined: Wed Jul 17, 2013 8:57 pm

Re: 2017 SCCV Meetings (agenda, attendance, meeting notes)

Post by MX5VT » Sun Oct 22, 2017 7:51 pm

SCCV meeting notes 10/17:

Attendance: Tim Fournier, Orianna Pecor, Chris Rielly, Erik Reisner, Steve Jones, Eric Mongeur, Ashley Baker, Steve Defazio


Autocross locations: Discussed possible location at Ft Ethan Allen (VT Trans); locations in South Burlington considered in Tech Park (iSystems?), but concern for town ordinance regarding car meets – may make autocross difficult/impossible. Possibility of returning to Airborne depending on interest?

Insurance specifics: Minor waiver has not been completed properly – needs both parents' signature. Insurance requires “flat venue” for autocross.

Board votes upcoming/roles: Can do voting as survey w/ membership voting for increased participation (nominations and then voting). At events, Board should manage/facilitate others running the event (train and oversee); more members/regulars should be motivated to “run” aspects of events. Have written up “job” descriptions for different tasks in autocross setup/breakdown so members/regulars can run aspects of the event.

Philo Hillclimb: *most of pre-meeting talk involved informal wrap-up of Philo...* Event successful and in the green! – final numbers unclear at time of meeting.
Tim Fournier #612 - Black '97 Miata

Post Reply

Who is online

Users browsing this forum: No registered users and 0 guests